Privacy statement FG de Scheive Schièf

The controller responsible for the processing of personal data is:

For questions about this privacy statement or about the processing of personal data, you can contact us via the email address above.

Depending on your relationship with the club, we may process the following personal data. We only process personal data that is necessary for the purposes described below.

Providing the personal data that is necessary for membership is a condition for participating in the club. If this data is not provided, the club may not be able to carry out the membership.

• Entering into, performing and managing memberships.
• Organising trainings, matches, leagues, tournaments and events.
• Maintaining the member and volunteer administration.
• Communicating with members, volunteers, participants, sponsors and donors.
• Sending club news, newsletters and information about activities.
• Collecting membership fees and other amounts due.
• Meeting obligations towards sports federations, umbrella organisations and public authorities.
• Maintaining, managing and securing our website and IT systems.
• Publishing match reports, photos, videos and news items.
• Handling questions, requests and complaints.
• Responding to contact messages and trial-training requests.
• Complying with legal obligations.

We process personal data solely on the basis of one or more of the following legal bases:

FG de Scheive Schièf only shares personal data with third parties where this is necessary for carrying out the membership, the organisation of events, matches or leagues, administrative processes, a legal obligation, or where consent has been given.

Personal data may, among others, be shared with:

• sports federations and league organisations.
• event organisations.
• payment service providers.
• accounting and administration systems.
• suppliers of membership administration systems.
• hosting providers.
• providers of email and cloud solutions.
• IT service providers that manage or support systems.

Where third parties process personal data on our behalf, we conclude a data processing agreement wherever this is legally required. We never sell personal data to third parties.

Some cloud and IT service providers may process personal data outside the European Economic Area (EEA). In such cases we ensure that appropriate safeguards are in place, such as an adequacy decision of the European Commission, standard contractual clauses approved by the European Commission, or other legally permitted protective measures.

We do not retain personal data for longer than is necessary for the purposes for which it was collected.

Once the retention period has expired, personal data is deleted or anonymised.

Photos and videos may be taken during trainings, matches, events and other club activities. These may be used for the club's website, social media, newsletters, promotional material, match reports and club archives.

The club processes this visual material on the basis of its legitimate interest in reporting on activities and promoting the club. In doing so, the interest of the club is always weighed against the privacy interests of the data subjects.

If a data subject objects to the publication of recognisable visual material, the club will assess this objection and, where reasonably possible, take appropriate measures, including removal of the material concerned. Requests can be submitted via administratie@fgdescheiveschief.nl.

FG de Scheive Schièf takes appropriate technical and organisational measures to protect personal data against loss, unauthorised access, misuse, destruction, unwanted disclosure and unlawful processing. Access to personal data is granted only to people who need this data to perform their tasks within the club.

Under the GDPR, every data subject has the right to obtain access to his or her personal data, to have personal data corrected or erased, to request restriction of the processing, to object to processing, to withdraw consent and to request data portability insofar as this applies by law.

Requests can be addressed to administratie@fgdescheiveschief.nl. To prevent misuse, we may ask for additional identification. We respond to a request within one month at the latest, unless statutory exceptions apply.

FG de Scheive Schièf processes personal data of underage members only insofar as this is necessary for participation in club activities. Where the law requires this, consent is requested from a parent or legal representative. Communication about the membership of youth members may also take place via parents or carers.

Our website may use cookies and similar techniques for functional, analytical and security purposes and, where applicable, marketing purposes. For non-essential cookies we ask for consent in advance via a cookie banner. For more information we refer to the separate cookie statement on the website.

In the event of a breach of the security of personal data (a data breach), FG de Scheive Schièf acts in accordance with the obligations under the GDPR. Where a data breach is likely to result in a risk to data subjects, we report it to the Autoriteit Persoonsgegevens (Dutch Data Protection Authority) and, if required, to the data subjects themselves.

If you believe that FG de Scheive Schièf does not handle personal data carefully, we ask you to contact us first so that we can look for a solution together.

You also have the right to lodge a complaint with:

More information is available on the website of the Autoriteit Persoonsgegevens (Dutch Data Protection Authority).

FG de Scheive Schièf reserves the right to amend this privacy statement. The most current version is published on the club's website. In the event of significant changes, data subjects will be informed in an appropriate manner.